Heike Moeller December 2, 2020 Project Management
Most of us are beyond the point where we believe that successful project management can be accomplished by following a formula or merely using the right system. It is not that the tools are unimportant, or that the systems do not work, because they do. However, the systems and the software only make the job easier; they are not the elements of success.
The business requirements state what is required but do not specify how the deliverable will actually work. So in many projects with a tangible and technically sophisticated deliverable, it is very common to produce additional documentation about the look and feel of the end product. The functional specification describes not only how the end product will look but also how an end-user will actually use it and what the user-experience will be like. This document should contain sections that specifically relate to each of the requirements in the business requirements document so that every functional item can be tracked back to an original business need.
Project scheduling should be considered the central piece of any project management software. Without the possibility to easily schedule all the tasks of a project there would be little expectation regarding the efficiency of controlling complex projects. However a project scheduling software should simplify a project managers work and not complicate it.
Managers plan, execute and monitor all components of a project. They usually need tools to assist them in completing and delivering the project efficiently. Companies rely on key tools in the project management process to ensure that each task is handled satisfactorily. Project management tools are a necessity in any organization. They help keep track of all the aspects of a project to ensure it is completed on time and within allocated budget. With proper management of a project, a desired outcome is produced in a timely and cost-effective manner. And a good project management tool, whether it is a desktop or web-based solution, helps to accomplish this objective. It will define the project`s tasks, costs, scope, schedules and team members.
Complex projects require sophisticated software and scheduling tools, however simpler and more straightforward projects involving only a few people over a relatively short period of time require a much simpler approach. Usually, a simple project will have a few steps which are dependent on other steps taking place first, and will be relatively straightforward to coordinate. An example might be creating and implementing a marketing plan for a one person business, painting a single room, baking a cake, planning a weekend away for two, building a garden shed etc.
All the documents prepared all along the execution of the scheme must be lucid and articulate, so that everyone in the team and the stakeholders get to understand, each and every issue of it. This is an essential ingredient for a successful project. The final issue in project management is getting the user to check on the plan and see to that they are satisfied. A disgruntled user will not only reject the plan, but would also leave a bad reputation for the organization. So assuming that the requirements are met the customer is made to sign a customer satisfaction form and then the project is declared closed. The resources used on it are released and the project manager gets a day off!