Claudia Eggers November 30, 2020 Project Management
The next phase is the execution phase. Here the project must be monitored and managed. A schedule is derived which includes work breakdown, followed by allocation of tasks to people, allocation of resources and finally setting up deadlines for tasks. It is very important to have both a short-term goal and a long-term goal. While the long term goal is to get the product done, the short goals must be imposed by the project manager, who helps in guiding and motivating the members of the team working on the plan. Two important documents namely the issue log and the risk log which are both maintained by the project manager. The issue log keeps track of issues raised by the stakeholders and the risk log considers the vulnerabilities of a system.
Projects tend to slip for two reasons. Either Project Managers do not account for derivative activities such as vacation days when planning the overall project schedule, or they simply succumb to the pressure from management to compress the schedule. Now, present this schedule to the management team, and 8 times out of 10, the feedback you will get is "that`s too late". Eight times out of ten, you will be asked to revise the schedule and shorten it.
One of the challenges of explaining project management to people who are unfamiliar with the approach, is that descriptions are often either so high-level as to be meaningless, or so detailed that they are overwhelming. Over the years, I have come to use a model as a framework for introducing and discussing project management tools and techniques. It can be used as the basis for a five-minute explanation of what is involved in project management, but also as an outline for more detailed discussions. The actual model can be found on the Key Consulting website under free templates and info.
Most team members often feel overwhelmed with the prospect of having to worry about timelines and tasks they need to accomplish over the duration of the work effort. Helping them to stay focused and organized is a key skill that a PM must bring to the table when running a project.