Brigitte Werfel November 4, 2020 Project Management
Most team members often feel overwhelmed with the prospect of having to worry about timelines and tasks they need to accomplish over the duration of the work effort. Helping them to stay focused and organized is a key skill that a PM must bring to the table when running a project.
Complex projects require sophisticated software and scheduling tools, however simpler and more straightforward projects involving only a few people over a relatively short period of time require a much simpler approach. Usually, a simple project will have a few steps which are dependent on other steps taking place first, and will be relatively straightforward to coordinate. An example might be creating and implementing a marketing plan for a one person business, painting a single room, baking a cake, planning a weekend away for two, building a garden shed etc.
Then you bring in your techies to ask them to prepare a project scope document along with a report, in which the specific technologies and the steps to carry out the plan are decided. The scope and the feasibility of it are studied and a decision on whether to take it up or to pass on the offer is made. This official document contains everything from primary goals of the scheme to the deliverables expected of it. Once the document is perused and the upper management gives it a green signal, the project is considered as taken!
Now, you will notice that some of these tasks will be ongoing throughout the project, like managing team performance, assuring quality, and schedule control. Before each project, you should make a checklist and a list of deliverables that will keep you on track throughout your project. There will be a lot of similarities from project to project, so after the first time this will be very easy to do. You may want to schedule yourself to do some tasks weekly or monthly, depending on the task and the length of your project. Maybe you want to add in some of your own tasks, or maybe there are some that you can live without, but this is a great start to managing any project.