Sarah Neudorf October 28, 2020 Project Management
Then you bring in your techies to ask them to prepare a project scope document along with a report, in which the specific technologies and the steps to carry out the plan are decided. The scope and the feasibility of it are studied and a decision on whether to take it up or to pass on the offer is made. This official document contains everything from primary goals of the scheme to the deliverables expected of it. Once the document is perused and the upper management gives it a green signal, the project is considered as taken!
Project scheduling should be considered the central piece of any project management software. Without the possibility to easily schedule all the tasks of a project there would be little expectation regarding the efficiency of controlling complex projects. However a project scheduling software should simplify a project managers work and not complicate it.
Many of these products assume a knowledge of project management that many technical managers do not have. Without an understanding of the basic concepts of project management, managers may often find the software is confusing and hard to use. The first step in project management is to break the project down into measurable tasks and organize them into a hierarchy called the work breakdown structure (WBS). Different companies have different terms for the various levels in a work breakdown structure. Some levels include stages, steps, and tasks, or phases, activities, and tasks.
Complex projects require sophisticated software and scheduling tools, however simpler and more straightforward projects involving only a few people over a relatively short period of time require a much simpler approach. Usually, a simple project will have a few steps which are dependent on other steps taking place first, and will be relatively straightforward to coordinate. An example might be creating and implementing a marketing plan for a one person business, painting a single room, baking a cake, planning a weekend away for two, building a garden shed etc.
Most larger organisations have well developed and run IT departments. They usually have formal project offices with established plan templates and standards, with project office staff and automated plan analysis systems (for example seeking orphan tasks / missing dependencies and so on to measure overall `plan quality`). Smaller organisations - for example, `IT solutions houses` - may lack this level of sophistication but will certainly use detailed project plans.
The production and agreement of the business requirements is a substantial part of the overall project schedule and may take many iterations before it is finally approved. The project manager usually works with other departments or teams to put the document together. They will probably use Brainstorming and Interviewing techniques to help with this process and may even build a prototype