Sarah Neudorf October 28, 2020 Project Management
All the documents prepared all along the execution of the scheme must be lucid and articulate, so that everyone in the team and the stakeholders get to understand, each and every issue of it. This is an essential ingredient for a successful project. The final issue in project management is getting the user to check on the plan and see to that they are satisfied. A disgruntled user will not only reject the plan, but would also leave a bad reputation for the organization. So assuming that the requirements are met the customer is made to sign a customer satisfaction form and then the project is declared closed. The resources used on it are released and the project manager gets a day off!
The business requirements document should accurately, and in detail, describe the purpose of the project. It states what is needed to achieve that goal i.e. what is in-scope, what is out-of-scope, any assumptions that have been made, any constraints that have been imposed and expected timescales. The document will form the definitive description of the aims of the project and, as such, can be used to manage the expectations of the stakeholders. It will also include acceptance criteria that will ultimately be used to judge whether the project was a success.
The next phase is the execution phase. Here the project must be monitored and managed. A schedule is derived which includes work breakdown, followed by allocation of tasks to people, allocation of resources and finally setting up deadlines for tasks. It is very important to have both a short-term goal and a long-term goal. While the long term goal is to get the product done, the short goals must be imposed by the project manager, who helps in guiding and motivating the members of the team working on the plan. Two important documents namely the issue log and the risk log which are both maintained by the project manager. The issue log keeps track of issues raised by the stakeholders and the risk log considers the vulnerabilities of a system.
A methodology guides an organization or an individual from start to finish. A project management methodology probes deep in the various steps of the project management life cycle. It is a checklist of tasks to be performed in the various steps of the plan. The project management methodology gives the manager a definite control over the scheme, allowing him or her to maneuver the team toward the destination called success. A project without a methodology would be a train running without tracks. It further allows the project manager to standardize the protocols of a plan, thereby providing a general structure of the steps, which can be followed in all other future projects.