Makayla Maudsley October 26, 2020 Project Management
Projects tend to slip for two reasons. Either Project Managers do not account for derivative activities such as vacation days when planning the overall project schedule, or they simply succumb to the pressure from management to compress the schedule. Now, present this schedule to the management team, and 8 times out of 10, the feedback you will get is "that`s too late". Eight times out of ten, you will be asked to revise the schedule and shorten it.
A project in general is divided into many phases depending on the life cycle model used for it. In general, the methodology deals with the genesis of a scheme, controlling it and termination of the plan! Where it all begins! An organization begins on a project, by getting down the objectives of the customer. The requirement gathering report should be as unambiguous as possible. You do not want to give a two-story house when the client had actually asked for two storerooms in the house! Get the deal straight! Then a mandate is provided to the client, which is an official document stating the needs of the customer, for their verification.
One of the challenges of explaining project management to people who are unfamiliar with the approach, is that descriptions are often either so high-level as to be meaningless, or so detailed that they are overwhelming. Over the years, I have come to use a model as a framework for introducing and discussing project management tools and techniques. It can be used as the basis for a five-minute explanation of what is involved in project management, but also as an outline for more detailed discussions. The actual model can be found on the Key Consulting website under free templates and info.
Many of these products assume a knowledge of project management that many technical managers do not have. Without an understanding of the basic concepts of project management, managers may often find the software is confusing and hard to use. The first step in project management is to break the project down into measurable tasks and organize them into a hierarchy called the work breakdown structure (WBS). Different companies have different terms for the various levels in a work breakdown structure. Some levels include stages, steps, and tasks, or phases, activities, and tasks.
If you are a manager responsible for managing projects, you will eventually need to delegate tasks to individuals or teams. And so it is important that the tool yo are using to manage the project be able to keep track of who is performing what task, and also allow you to add new documents and notes with ease. Communication is important with any project. You should have the capability to have good communication with your team through email reminders and keep track of how the project is going at any moment. And a good project management tool will allow you to have online discussions with your project team no matter their location. A reliable tool for managing a project is essential and will serve you well.
Complex projects require sophisticated software and scheduling tools, however simpler and more straightforward projects involving only a few people over a relatively short period of time require a much simpler approach. Usually, a simple project will have a few steps which are dependent on other steps taking place first, and will be relatively straightforward to coordinate. An example might be creating and implementing a marketing plan for a one person business, painting a single room, baking a cake, planning a weekend away for two, building a garden shed etc.