Alexandra Faunce November 19, 2020 Project Management
Among all the tools at our disposal for managing projects, checklists are perhaps the simplest and most productive means of building consistency in work practices. Checklists are useful in almost every field of human endeavor, and in particular where repeatability and systematic action drive performance. Yet they are still much under-used in the planning and managing of projects.
The production and agreement of the business requirements is a substantial part of the overall project schedule and may take many iterations before it is finally approved. The project manager usually works with other departments or teams to put the document together. They will probably use Brainstorming and Interviewing techniques to help with this process and may even build a prototype
One of the features of checklists is that they can be designed to extend hierarchically, such that a sub-checklist could be developed to facilitate any or all of the checks above (e.g. a stakeholder analysis checklist or a risk management checklist). The PMI, training firms and PMOs would do well to promote checklists more strongly - project managers like to use checklists; not many want to read through an overweight methodology. And managers like checklists because they improve quality and instill consistency.
Now, you will notice that some of these tasks will be ongoing throughout the project, like managing team performance, assuring quality, and schedule control. Before each project, you should make a checklist and a list of deliverables that will keep you on track throughout your project. There will be a lot of similarities from project to project, so after the first time this will be very easy to do. You may want to schedule yourself to do some tasks weekly or monthly, depending on the task and the length of your project. Maybe you want to add in some of your own tasks, or maybe there are some that you can live without, but this is a great start to managing any project.
Project handling is one of the biggest responsibilities in any business today. Most managers try to keep themselves organized but with high workloads there are chances you could get messed up. Businesses have found a solution to this problem in the form of business management templates. Project management templates keep a check on every single detail of your project making sure you do nott miss out on anything. This allows you to prepare for your project in an intelligent, advanced and organized manner. There are number of ebooks and softwares which contain a wide variety of these templates online. You could order them at very affordable rates. This would ensure you improve your management skills as well as project handling skills.
To start we will be clear that we are not going to deal here with repetitive implementation / rollout projects where a template plan has been refined over a series of projects and becomes a standard checklist for project management (for example for COTS - commercial off-the-shelf software). This article is about those one off (or initial template try-out) projects. These projects may be within organisations small, medium and large.