Alexandra Faunce November 19, 2020 Project Management
Most of us are beyond the point where we believe that successful project management can be accomplished by following a formula or merely using the right system. It is not that the tools are unimportant, or that the systems do not work, because they do. However, the systems and the software only make the job easier; they are not the elements of success.
Complex projects require sophisticated software and scheduling tools, however simpler and more straightforward projects involving only a few people over a relatively short period of time require a much simpler approach. Usually, a simple project will have a few steps which are dependent on other steps taking place first, and will be relatively straightforward to coordinate. An example might be creating and implementing a marketing plan for a one person business, painting a single room, baking a cake, planning a weekend away for two, building a garden shed etc.
Many of these products assume a knowledge of project management that many technical managers do not have. Without an understanding of the basic concepts of project management, managers may often find the software is confusing and hard to use. The first step in project management is to break the project down into measurable tasks and organize them into a hierarchy called the work breakdown structure (WBS). Different companies have different terms for the various levels in a work breakdown structure. Some levels include stages, steps, and tasks, or phases, activities, and tasks.
Managers plan, execute and monitor all components of a project. They usually need tools to assist them in completing and delivering the project efficiently. Companies rely on key tools in the project management process to ensure that each task is handled satisfactorily. Project management tools are a necessity in any organization. They help keep track of all the aspects of a project to ensure it is completed on time and within allocated budget. With proper management of a project, a desired outcome is produced in a timely and cost-effective manner. And a good project management tool, whether it is a desktop or web-based solution, helps to accomplish this objective. It will define the project`s tasks, costs, scope, schedules and team members.
Project Management is the planning and management of a range of tasks, particularly where there are complexities either within the tasks or within the teams working on the project, in order to achieve a deliverable at the end of the project. A deliverable can be many things; it may be a physical thing such as a new product, it may be an intangible thing such as a new process within an organisation or it may be a new software system. Whatever the end result of the project, it will involve some type of change within a business. The change could be a modification to the existing status quo or it could be introducing something completely new, so change management is also an element of project management.
In addition, the schedule provides project teams with a map for project execution and offers a baseline for tracking progress and managing changes. It can be used as a checklist to make sure that all necessary tasks are performed. If a task is on the schedule, the team is committed to doing it. In other words, the project schedule gives the means by which the project manager brings the team and the project under control. The visual representation of a schedule is a timeline chart. It is created such that it depicts the tasks of the projects, the duration and the sequencing of them, and the major milestones of the project. The Gantt chart is the most popular timeline chart.