Claudia Eggers November 17, 2020 Project Management
A project in general is divided into many phases depending on the life cycle model used for it. In general, the methodology deals with the genesis of a scheme, controlling it and termination of the plan! Where it all begins! An organization begins on a project, by getting down the objectives of the customer. The requirement gathering report should be as unambiguous as possible. You do not want to give a two-story house when the client had actually asked for two storerooms in the house! Get the deal straight! Then a mandate is provided to the client, which is an official document stating the needs of the customer, for their verification.
Now, you will notice that some of these tasks will be ongoing throughout the project, like managing team performance, assuring quality, and schedule control. Before each project, you should make a checklist and a list of deliverables that will keep you on track throughout your project. There will be a lot of similarities from project to project, so after the first time this will be very easy to do. You may want to schedule yourself to do some tasks weekly or monthly, depending on the task and the length of your project. Maybe you want to add in some of your own tasks, or maybe there are some that you can live without, but this is a great start to managing any project.
The production and agreement of the business requirements is a substantial part of the overall project schedule and may take many iterations before it is finally approved. The project manager usually works with other departments or teams to put the document together. They will probably use Brainstorming and Interviewing techniques to help with this process and may even build a prototype
Regardless of terminology a company uses, the purpose of the WBS is to organize the project into various deliverables or summary reporting levels. Some of the traditional stage (or phase) levels in IS projects include project definition, analysis, design, development, testing, implementing, and project review. Whether a project has standard levels or not, the main purpose of these higher levels is to group the detail tasks, allowing project administrators to more easily track the project`s progress.
The business requirements state what is required but do not specify how the deliverable will actually work. So in many projects with a tangible and technically sophisticated deliverable, it is very common to produce additional documentation about the look and feel of the end product. The functional specification describes not only how the end product will look but also how an end-user will actually use it and what the user-experience will be like. This document should contain sections that specifically relate to each of the requirements in the business requirements document so that every functional item can be tracked back to an original business need.
One of the tools you can use to get things structured and organized is the "Project Checklist". This checklist is a roadmap to setup and put a framework around the project before it gets started. Each PM has their own style and set of tools, but if you are working on building your own toolbox, the project checklist is an important item to have when defining the project itself.
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