Claudia Eggers October 23, 2020 Project Management
Projects tend to slip for two reasons. Either Project Managers do not account for derivative activities such as vacation days when planning the overall project schedule, or they simply succumb to the pressure from management to compress the schedule. Now, present this schedule to the management team, and 8 times out of 10, the feedback you will get is "that`s too late". Eight times out of ten, you will be asked to revise the schedule and shorten it.
A detailed schedule is one of the best tools that a project manager can have. By scheduling yourself in advance to do all of the necessary management tasks, you stay much more organized throughout your project. You know exactly what you need to do to get started, what you need to do for the planning stage, and so on. Plus, before you commence work on your project, you can ask yourself: how often do I want to meet with my team? how often do I want to conduct project reviews? and schedule yourself to do these periodic tasks.
Project handling is one of the biggest responsibilities in any business today. Most managers try to keep themselves organized but with high workloads there are chances you could get messed up. Businesses have found a solution to this problem in the form of business management templates. Project management templates keep a check on every single detail of your project making sure you do nott miss out on anything. This allows you to prepare for your project in an intelligent, advanced and organized manner. There are number of ebooks and softwares which contain a wide variety of these templates online. You could order them at very affordable rates. This would ensure you improve your management skills as well as project handling skills.
A project in general is divided into many phases depending on the life cycle model used for it. In general, the methodology deals with the genesis of a scheme, controlling it and termination of the plan! Where it all begins! An organization begins on a project, by getting down the objectives of the customer. The requirement gathering report should be as unambiguous as possible. You do not want to give a two-story house when the client had actually asked for two storerooms in the house! Get the deal straight! Then a mandate is provided to the client, which is an official document stating the needs of the customer, for their verification.
All projects have control points and required deadlines, where progress is monitored and measured. In the event that a deadline is missed then the overall impact on project completion time can be assessed, and if necessary new timetables drawn up, re-negotiated and agreed. Action Plans are lists of tasks/individual actions that are carried out to achieve a single and objective or outcome - in this case, the specific project. Action Plans focus on the achievement of a single goal, the action may then be translated in to a to-do list/diary cum calendar which cover many goals.
Then you bring in your techies to ask them to prepare a project scope document along with a report, in which the specific technologies and the steps to carry out the plan are decided. The scope and the feasibility of it are studied and a decision on whether to take it up or to pass on the offer is made. This official document contains everything from primary goals of the scheme to the deliverables expected of it. Once the document is perused and the upper management gives it a green signal, the project is considered as taken!