Formal Business Proposal Report Example

Business Proposal Port Example Informal Ideas Template Templates Sample Formal Report Format Example,

Heike Moeller October 6, 2021 Proposal

Hi everybody. Hope you are all doing well. So in this post, I'm going to share some tips and lots of useful vocabulary and phrases for writing formal business reports. There are many different types of reports. And in this post, we're going to focus on formal business reports.

Structure of Business Reports

1. Executive Summary
Let's begin with the structure. So, often a formal business report will start with an executive summary. This is a summary of the main points, and conclusion of the report. It gives the reader an overview. Typically, the people who need to see or read these reports are very busy people. So, the executive summary is there, so they can quickly get an overview of the report content.

2. Short Introduction
Next, we usually have a short introduction which shows the points that the report will look at.

3. Findings
Then we have the finding section which describes and explains the facts discovered

4. Conclusion
Where we say what we think about the findings, what do they tell us, what do we understand from them.

5. Recommendations
And finally we have the recommendation section, where suggestions are made on how to deal with, or improve the situation going forward.

So, that's one way to structure your report, and this way is very common in business. However, there are many other ways it really depends on the type of report and the company style. Now, let's move on and look at some useful vocabulary and phrases for the different sections.

Phrases that are usually used

Let's start with some useful vocabulary for writing the executive summary.

This report was requested by, and then you include the name of the person, or the group who asked you to write the report.
The main objective of this report is to...,
The finding show that...,
Further investigation revealed that, reveal means to make something known,
The research indicates that there is a need for...., indicate means show. So it's a more formal way to say show.

Now let's have a look at some useful phrases for the introduction. The purpose of this report is to evaluate or outline or compare. Purpose is another word for reason. This report aims to address, describe, determine. So address means to deal with, and determine means to find out. This report will examine, investigate, identify, or this report will focus on. And one more example, the following report presents the results of.

And now we'll move on to findings.

In order to identify, analyze, compare,
Interviews with,
Were conducted over a 3-week period.
The research was carried out over a 2-months period.
Following an analysis of the data, it is clear that...,
The statistics indicate that...,
According to the results of the survey, it was found that....,
The most significant finding was....

And now we'll take a look at some phrases you can use in your conclusion.

Based on this initial research and feedback, it is clear that...,
These findings indicate that...,
Action should/needs to be taken to...,
As a result of...., several issues need to be resolved.

And finally, we'll take a look at some useful phrases for the recommendations.

It is advisable to introduce, implement or organize...
If something is advisable, you should do it. It's a good idea.
It is essential that we increase/improve/find...,
It is recommended to...,
It is strongly recommended that...,

We often use the word should in the recommendations. Here are some examples.

Consideration should be given to...,
Consideration means careful thought.
The company should hire/review/change...,
The number of.... should be increased by 10%.
A workshop should be held to train staff on how to deal with/identify/provide...,