Chloe Boreham October 23, 2020 Project Management
Project Management is the planning and management of a range of tasks, particularly where there are complexities either within the tasks or within the teams working on the project, in order to achieve a deliverable at the end of the project. A deliverable can be many things; it may be a physical thing such as a new product, it may be an intangible thing such as a new process within an organisation or it may be a new software system. Whatever the end result of the project, it will involve some type of change within a business. The change could be a modification to the existing status quo or it could be introducing something completely new, so change management is also an element of project management.
Online tools for projects allow business groups or teams to collaborate, coordinate and track the progress of their projects using a centralized system. Unlike traditional tools, web-based management tools are automated so as to ensure a more productive and efficient management of a project. Managers who want to be sure their project management process is more effective and efficient opt for a system for managing their project. Usually, the size of the project and the budget will often determine the project management tool used by the managers.
The production and agreement of the business requirements is a substantial part of the overall project schedule and may take many iterations before it is finally approved. The project manager usually works with other departments or teams to put the document together. They will probably use Brainstorming and Interviewing techniques to help with this process and may even build a prototype
The next step in project management involves determining inter-task dependencies. Once the tasks have been listed and organized into a WBS, inter-task relationships need to be established. These relationships, also called dependencies or links, exist when the start or completion of one task is somehow related to the start or completion of another task. There are three types of inter-task dependencies: finish-start, start-start, and finish-finish. The tasks that must be performed first are called the predecessor tasks and those that follow are successor tasks.
A detailed schedule is one of the best tools that a project manager can have. By scheduling yourself in advance to do all of the necessary management tasks, you stay much more organized throughout your project. You know exactly what you need to do to get started, what you need to do for the planning stage, and so on. Plus, before you commence work on your project, you can ask yourself: how often do I want to meet with my team? how often do I want to conduct project reviews? and schedule yourself to do these periodic tasks.
The next phase is the execution phase. Here the project must be monitored and managed. A schedule is derived which includes work breakdown, followed by allocation of tasks to people, allocation of resources and finally setting up deadlines for tasks. It is very important to have both a short-term goal and a long-term goal. While the long term goal is to get the product done, the short goals must be imposed by the project manager, who helps in guiding and motivating the members of the team working on the plan. Two important documents namely the issue log and the risk log which are both maintained by the project manager. The issue log keeps track of issues raised by the stakeholders and the risk log considers the vulnerabilities of a system.
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