Makayla Maudsley November 12, 2020 Project Management
All projects have control points and required deadlines, where progress is monitored and measured. In the event that a deadline is missed then the overall impact on project completion time can be assessed, and if necessary new timetables drawn up, re-negotiated and agreed. Action Plans are lists of tasks/individual actions that are carried out to achieve a single and objective or outcome - in this case, the specific project. Action Plans focus on the achievement of a single goal, the action may then be translated in to a to-do list/diary cum calendar which cover many goals.
All the documents prepared all along the execution of the scheme must be lucid and articulate, so that everyone in the team and the stakeholders get to understand, each and every issue of it. This is an essential ingredient for a successful project. The final issue in project management is getting the user to check on the plan and see to that they are satisfied. A disgruntled user will not only reject the plan, but would also leave a bad reputation for the organization. So assuming that the requirements are met the customer is made to sign a customer satisfaction form and then the project is declared closed. The resources used on it are released and the project manager gets a day off!
Managers plan, execute and monitor all components of a project. They usually need tools to assist them in completing and delivering the project efficiently. Companies rely on key tools in the project management process to ensure that each task is handled satisfactorily. Project management tools are a necessity in any organization. They help keep track of all the aspects of a project to ensure it is completed on time and within allocated budget. With proper management of a project, a desired outcome is produced in a timely and cost-effective manner. And a good project management tool, whether it is a desktop or web-based solution, helps to accomplish this objective. It will define the project`s tasks, costs, scope, schedules and team members.
Can Project Managers prevent projects from slipping? Ask a techie to come up with a schedule for a specific list of activities, and more often than not, he/she will present a fairly accurate estimate. Some activities might be underestimated, others overestimated, but overall, the plan will be fairly accurate. However, something happens to these estimates between the time the techie writes them down and the time the Project Manager publishes a baseline project schedule. That "something" is why projects slip.
Most larger organisations have well developed and run IT departments. They usually have formal project offices with established plan templates and standards, with project office staff and automated plan analysis systems (for example seeking orphan tasks / missing dependencies and so on to measure overall `plan quality`). Smaller organisations - for example, `IT solutions houses` - may lack this level of sophistication but will certainly use detailed project plans.
They are a fundamental tool in a project manager`s toolkit. However, an unseasoned project manager can find that they can take over the project and result in reduced control. How so? In this article we will look at their potential pitfalls and provide some tips and strategies for ensuring successful project management. Gantt charts are, after all, just one of many ways of presenting the project planning and actual data that has been input.
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