Isabel Leverrier November 10, 2020 Project Management
The production and agreement of the business requirements is a substantial part of the overall project schedule and may take many iterations before it is finally approved. The project manager usually works with other departments or teams to put the document together. They will probably use Brainstorming and Interviewing techniques to help with this process and may even build a prototype
In addition, the schedule provides project teams with a map for project execution and offers a baseline for tracking progress and managing changes. It can be used as a checklist to make sure that all necessary tasks are performed. If a task is on the schedule, the team is committed to doing it. In other words, the project schedule gives the means by which the project manager brings the team and the project under control. The visual representation of a schedule is a timeline chart. It is created such that it depicts the tasks of the projects, the duration and the sequencing of them, and the major milestones of the project. The Gantt chart is the most popular timeline chart.
All the documents prepared all along the execution of the scheme must be lucid and articulate, so that everyone in the team and the stakeholders get to understand, each and every issue of it. This is an essential ingredient for a successful project. The final issue in project management is getting the user to check on the plan and see to that they are satisfied. A disgruntled user will not only reject the plan, but would also leave a bad reputation for the organization. So assuming that the requirements are met the customer is made to sign a customer satisfaction form and then the project is declared closed. The resources used on it are released and the project manager gets a day off!
Projects tend to slip for two reasons. Either Project Managers do not account for derivative activities such as vacation days when planning the overall project schedule, or they simply succumb to the pressure from management to compress the schedule. Now, present this schedule to the management team, and 8 times out of 10, the feedback you will get is "that`s too late". Eight times out of ten, you will be asked to revise the schedule and shorten it.