Heike Moeller November 10, 2020 Project Management
Project Management is the planning and management of a range of tasks, particularly where there are complexities either within the tasks or within the teams working on the project, in order to achieve a deliverable at the end of the project. A deliverable can be many things; it may be a physical thing such as a new product, it may be an intangible thing such as a new process within an organisation or it may be a new software system. Whatever the end result of the project, it will involve some type of change within a business. The change could be a modification to the existing status quo or it could be introducing something completely new, so change management is also an element of project management.
Projects tend to slip for two reasons. Either Project Managers do not account for derivative activities such as vacation days when planning the overall project schedule, or they simply succumb to the pressure from management to compress the schedule. Now, present this schedule to the management team, and 8 times out of 10, the feedback you will get is "that`s too late". Eight times out of ten, you will be asked to revise the schedule and shorten it.
The business requirements document should accurately, and in detail, describe the purpose of the project. It states what is needed to achieve that goal i.e. what is in-scope, what is out-of-scope, any assumptions that have been made, any constraints that have been imposed and expected timescales. The document will form the definitive description of the aims of the project and, as such, can be used to manage the expectations of the stakeholders. It will also include acceptance criteria that will ultimately be used to judge whether the project was a success.
Among all the tools at our disposal for managing projects, checklists are perhaps the simplest and most productive means of building consistency in work practices. Checklists are useful in almost every field of human endeavor, and in particular where repeatability and systematic action drive performance. Yet they are still much under-used in the planning and managing of projects.
One of the tools you can use to get things structured and organized is the "Project Checklist". This checklist is a roadmap to setup and put a framework around the project before it gets started. Each PM has their own style and set of tools, but if you are working on building your own toolbox, the project checklist is an important item to have when defining the project itself.
An implementation can be a tough animal to tame depending on how you structure it. Having the right tools and methodology behind you to define and run a project can go a long way towards a successful deployment or development effort. Since a project can span several months and involve a variety of resources and skill sets, your role as a PM is to define the rules and manner in which the team will work under so the entire implementation does not falter.